Useful Tips for Presentation: Record, Turn off or delete narration in a presentation

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Turning off the narration does not delete the narration from your presentation—it only prevents the narration from playing. Deleting the narration permanently removes it from your presentation.


Turn off the narration

  1. On the Slide Show tab, in the Set Up group, clear the Play Narrations check box.Clear the Play Narrations check box on the Slide Show tab
  2. Alternatively, you can click Set Up Slide Show, and under Show Options select the Show without narration check box. This action has the same effect as step 1.Tip: To turn the narration back on, ensure that the Show without narration check box is cleared and the Play Narrations check box is selected.

Delete the narration

  1. In Normal view, click the sound indicator Narration or sound indicator on a slide, and then press Delete.
  2. Repeat step 1 for each slide from which you want to delete the narration.

See Also

Record audio narration for your PowerPoint presentation

Add or delete audio in your PowerPoint presentation


You can add audio, such as music, narration, or sound bites, to your PowerPoint presentation. To record and hear any audio, your computer must be equipped with a sound card, microphone, and speakers.


To add music or other audio clip to your slide show, select the slide you want and click Insert > Audio. You can add audio to a single slide, play audio automatically when a slide appears, or add a song that plays as background music during your entire presentation.

You can add your own narration or commentary to an entire presentation by recording it on the Slide Show tab. See Record your slide show for more information.

Add audio to a single slide

  1. In Normal view, select the slide you want and click Insert > Audio.Insert audio menu with audio from file and audio browser choices
  2. Click Audio Browser to insert audio from iTunes, or Audio from File to insert an audio clip from your computer.
  3. Select the audio clip. On the Audio Format tab, select the audio options you want.Audio options on the right of the Audio Format tab
  4. (Optional) If you want to change or modify the standard audio file icon, use the picture format buttons on the Audio Format tab to add a frame, border, or other formatting effect to the audio icon.Audio control with the speaker icon selected

Preview the audio

  • On the slide, select the audio icon, and then click Play/Pause beneath the audio icon.The Audio icon and playback controls in PowerPoint for Mac 2011

Play audio automatically when a slide appears

By default, during a slide show, audio plays when it is clicked. You can change it so that the audio plays automatically as soon as its slide appears.

  1. In Normal view, select the slide you want and add an audio clip if you haven’t already done so.
  2. On the Audio Format tab, on the right, click Start > Automatically.Audio option to start automatically

Add audio that plays during your entire presentation

  1. In Normal view, select the first slide in your presentation and add an audio clip if you haven’t already done so.
  2. On the Audio Format tab, on the right, click Play across Slides.Audio option to play music continually across all the slides

Add audio that plays repeatedly

  1. In Normal view, select the slide you want and add an audio clip if you haven’t already done so.
  2. On the Audio Format tab, on the right, click Loop Until Stopped.(Used alone, this option means the looping sound lasts while the slide it resides on is being shown. When Loop Until Stopped is used in tandem with Play Across Slides, the looping sound continues throughout the presentation.)

Hide the Audio icon

  1. Click the audio clip icon. The Audio icon indicates the presence of an audio clip on a slide in PowerPoint 2016 for Mac
  2. On the PowerPoint ribbon, on the Playback tab, select the Hide During Show check box.Use this option only if you set the audio clip to play automatically. Note that the audio icon is always visible unless you drag it off the slide.

See also

Record your slide show

See Also

Play music or other sounds automatically when a slide appears 

Play music across multiple slides in your slide show

Record a slide show with narration and slide timings 

Set time automatically

If you have recorded slide timings and find that there are a couple of timings you want to tweak/edit, you don’t need to re-record the whole show.

Instead, click the slide with the timing you want to change. Let’s say we need more time for the quick facts on Slide 2.

Then, click the TRANSITIONS tab.

In the Timing group, you’ll see the After box, which is checked and shows the recorded timing for the selected slide – 50 seconds.

I need to bump up the timing to 1 minute, so I’ll click the up arrow and change the number to 1 minute.

Note that the On Mouse Click box is also checked.

This means that, if I want to, I can click to advance the slide without waiting for the full minute.

If I uncheck On Mouse Click, I have to wait for the automatic timing to elapse on the slide before the slide will advance.

If there is any slide, for which you don’t want an automatic timing – for instance, this process slide, which can take a while to step through – select the slide, and uncheck the After box for that slide.

If you want to review all the slide timings and make sure they are set as you expect, click Slide Sorter.

The slide timings appear below each slide thumbnail.

Click Normal to return to Normal view.

To turn off slide timings, the quickest way is to click Slide Show and uncheck Use Timings.

Or, to clear timings completely, click the arrow next to Record Slide Show, point to Clear, and click either Clear Timing on Current Slide, for selected slides, or Clear Timings on All Slides.

Set the timing and speed of a transition

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